Maildock collects some Personal Data from its Users.
This document contains a section dedicated to Brazilian Users and their privacy rights. Policy summary
Interaction with external social networks and platforms Twitter Tweet button and social widgets and LinkedIn button and social widgets Personal Data: Tracker; Usage Data
Location-based interactions Geolocation Personal Data: geographic position
SPAM protection Google reCAPTCHA Personal Data: answers to questions; clicks; keypress events; motion sensor events; mouse movements; scroll position; touch events; Tracker; Usage Data
Contact information Owner and Data Controller ClariDocs oy, Jonsaksenpolku 2A, 01600, Vantaa, Finland Owner contact email: email@example.com
Mode and place of processing the Data Methods of processing The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of Maildock (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time. Legal basis of processing The Owner may process Personal Data relating to Users if one of the following applies: · Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law; · provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof; · processing is necessary for compliance with a legal obligation to which the Owner is subject; · processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner; · processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
Place The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located. Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data. If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.
Retention time Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.
Therefore: · Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed. · Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
The purposes of processing The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following: Interaction with external social networks and platforms, Displaying content from external platforms, Analytics, Contacting the User, Platform services and hosting, Registration and authentication, Social features, Hosting and backend infrastructure, Managing contacts and sending messages, Infrastructure monitoring, Content performance and features testing (A/B testing), Registration and authentication provided directly by Maildock, Location-based interactions, SPAM protection and User database management.
For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data”.
Detailed information on the processing of Personal Data Personal Data is collected for the following purposes and using the following services:
Contacting the User
Content performance and features testing (A/B testing)
Displaying content from external platforms
Hosting and backend infrastructure
Interaction with external social networks and platforms
Managing contacts and sending messages
Platform services and hosting
Registration and authentication
Registration and authentication provided directly by Maildock
User database management
Further information about Personal Data
Push notifications based on the User's geographic location
The rights of Users
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following: · Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data. · Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below. · Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing. · Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected. · Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it. · Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner. · Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof. · Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.
Additional information about Data collection and processing
Legal action The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of Maildock or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
System logs and maintenance For operation and maintenance purposes, Maildock and any third-party services may collect files that record interaction with Maildock (System logs) use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
How “Do Not Track” requests are handled Maildock does not support “Do Not Track” requests. To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.
Information for Users residing in Brazil
The grounds on which we process your personal information We can process your personal information solely if we have a legal basis for such processing. Legal bases are as follows: · your consent to the relevant processing activities; · compliance with a legal or regulatory obligation that lies with us; · the carrying out of public policies provided in laws or regulations or based on contracts, agreements and similar legal instruments; · studies conducted by research entities, preferably carried out on anonymized personal information; · the carrying out of a contract and its preliminary procedures, in cases where you are a party to said contract; · the exercising of our rights in judicial, administrative or arbitration procedures; · protection or physical safety of yourself or a third party; · the protection of health – in procedures carried out by health entities or professionals; · our legitimate interests, provided that your fundamental rights and liberties do not prevail over such interests; and · credit protection.
To find out more about the legal bases, you can contact us at any time using the contact details provided in this document.
Categories of personal information processed To find out what categories of your personal information are processed, you can read the section titled “Detailed information on the processing of Personal Data” within this document.
Why we process your personal information To find out why we process your personal information, you can read the sections titled “Detailed information on the processing of Personal Data” and “The purposes of processing” within this document. Your Brazilian privacy rights, how to file a request and our response to your requests
Your Brazilian privacy rights You have the right to: · obtain confirmation of the existence of processing activities on your personal information; · access to your personal information; · have incomplete, inaccurate or outdated personal information rectified; · obtain the anonymization, blocking or elimination of your unnecessary or excessive personal information, or of information that is not being processed in compliance with the LGPD; · obtain information on the possibility to provide or deny your consent and the consequences thereof; · obtain information about the third parties with whom we share your personal information; · obtain, upon your express request, the portability of your personal information (except for anonymized information) to another service or product provider, provided that our commercial and industrial secrets are safeguarded; · obtain the deletion of your personal information being processed if the processing was based upon your consent, unless one or more exceptions provided for in art. 16 of the LGPD apply; · revoke your consent at any time; · lodge a complaint related to your personal information with the ANPD (the National Data Protection Authority) or with consumer protection bodies; · oppose a processing activity in cases where the processing is not carried out in compliance with the provisions of the law; · request clear and adequate information regarding the criteria and procedures used for an automated decision; and · request the review of decisions made solely on the basis of the automated processing of your personal information, which affect your interests. These include decisions to define your personal, professional, consumer and credit profile, or aspects of your personality.
You will never be discriminated against, or otherwise suffer any sort of detriment, if you exercise your rights.
How to file your request You can file your express request to exercise your rights free from any charge, at any time, by using the contact details provided in this document, or via your legal representative.
How and when we will respond to your request We will strive to promptly respond to your requests. In any case, should it be impossible for us to do so, we’ll make sure to communicate to you the factual or legal reasons that prevent us from immediately, or otherwise ever, complying with your requests. In cases where we are not processing your personal information, we will indicate to you the physical or legal person to whom you should address your requests, if we are in the position to do so.
In the event that you file an access or personal information processing confirmation request, please make sure that you specify whether you’d like your personal information to be delivered in electronic or printed form. You will also need to let us know whether you want us to answer your request immediately, in which case we will answer in a simplified fashion, or if you need a complete disclosure instead. In the latter case, we’ll respond within 15 days from the time of your request, providing you with all the information on the origin of your personal information, confirmation on whether or not records exist, any criteria used for the processing and the purposes of the processing, while safeguarding our commercial and industrial secrets.
In the event that you file a rectification, deletion, anonymization or personal information blocking request, we will make sure to immediately communicate your request to other parties with whom we have shared your personal information in order to enable such third parties to also comply with your request – except in cases where such communication is proven impossible or involves disproportionate effort on our side.
Transfer of personal information outside of Brazil permitted by the law We are allowed to transfer your personal information outside of the Brazilian territory in the following cases: · when the transfer is necessary for international legal cooperation between public intelligence, investigation and prosecution bodies, according to the legal means provided by the international law; · when the transfer is necessary to protect your life or physical security or those of a third party; · when the transfer is authorized by the ANPD; · when the transfer results from a commitment undertaken in an international cooperation agreement; · when the transfer is necessary for the execution of a public policy or legal attribution of public service; · when the transfer is necessary for compliance with a legal or regulatory obligation, the carrying out of a contract or preliminary procedures related to a contract, or the regular exercise of rights in judicial, administrative or arbitration procedures.